Senoir Office Administrator

Bishop Hamilton Montessori School
October 29, 2021
Ottawa, Canada
Job Type
Mid-Senior Level


Founded in 1983, Bishop Hamilton Montessori School is a CCMA-accredited, not-for-profit independent school offering a Christian Montessori education to 200 students in the Ottawa area.

At Bishop Hamilton we believe that all children are competent, capable, curious, and rich in potential. In keeping with Montessori pedagogy, our program places the child at the centre of the learning environment and supports children’s learning, development, health and well-being through caring and responsive Montessori-trained educators who focus on active learning, exploration and inquiry.

Our school is truly a community; a place where students, staff and parents work together to integrate values such as excellence, respect, learning, faith and commitment into daily life.

Join Our Team

We’re currently searching for a full-time Senior Administrator to join our small but mighty administrative team. In this position, you'll play a key role in ensuring the smooth and efficient running of school operations, liaising with parents, teachers and support staff, and managing a wide variety of other admin tasks with professional aplomb.

As a top candidate, you’re a mature, composed, discrete, highly professional admin specialist. You’re warm and engaging, extremely organized and reliable, technologically savvy, and always calm under fire.

Now, if you’re all those things AND you have experience in a school environment, you might just be the perfect candidate.

Key Responsibilities

  • Manage office reception, serving as first point of contact for students, parents, staff and visitors.
  • Manage School Director’s schedule, ensuring that issues are triaged effectively.
  • Arrange coverage for teaching staff absences.
  • Maintain student files and records.
  • Support the monitoring and resolution of student absences.
  • Manage Human Resources tasks such as personnel records management, new employee orientation, vacation and attendance tracking, and HR system maintenance and optimization.
  • Participate in school events and activities, contributing to the School Community and spirit.
  • Manage a myriad of other admin tasks, from scheduling to event planning to facilities management and IT troubleshooting.
  • Consistently model BHMS values of excellence, respect, learning and community, helping to foster a nurturing and vibrant educational environment.

Key Qualifications

  • Significant experience in a busy, varied administrative role. School experience is a very strong asset.
  • Professionalism, tact, discretion and maturity are absolutely essential. This is a job for a true admin specialist.
  • Ability to work under pressure and manage competing priorities / deadlines.
  • Warm and engaging demeanour.
  • Outstanding interpersonal and communication skills – oral and written.
  • Strong familiarity and comfort with office equipment and software. Experience troubleshooting basic software issues is a very strong asset.
  • Experience in HR-related tasks is a strong asset.
  • Super organized; a natural multi-tasker.
  • Reliable, with a high level of integrity.
  • Team player; collegial and easy to work with; flexible and adaptable; keen to learn and develop.


6:30 / 7:00am – 3:00 / 3:30pm


Competitive salary and benefits package.

Very generous complement of vacation days.

To Apply

Please send your cover letter and résumé to our recruitment partner through this link.

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