Accounts Payable Clerk

Métis National Council
Published
November 15, 2022
Location
Ottawa, ON (Hybrid), Canada
Category
Job Type
Experience
Associate

Description

The Métis Nation is a distinct Indigenous people recognized under Section 35 of the Canadian Constitution Act, 1982. The Métis National Council (MNC) and its Governing Members advocate for the Métis Nation. The primary mandate of the MNC is to work with federal and other key stakeholders to resolve systemic issues and concerns of the Métis Nation such as the fiscal relationship with the federal government; economic development; health; childcare and family services; education; environment, Métis veterans, and language promotion and protection. The MNC represents the Métis Nation both domestically and abroad and seeks to reinforce the Métis Nation’s right to self-government in Canada.

Position Summary

Reporting to the Finance and Administration Coordinator, the Accounts Payable Clerk is responsible for full-cycle accounts payable processing including preparing and processing all incoming invoices and expense claims from vendors and internal customers and ensuring that the MNCs financial obligations are met in accordance with all established accounting policies and procedures. Further responsibilities include reviewing all purchase orders, statements, and invoices to verify amounts owed and responding to questions and resolving issues effectively.

The Accounts Payable Clerk is a vital member of the Finance team and is a resource for MNC staff and stakeholders in regard to payment processing.

Role and Responsibilities

  • Process large volume of expense claims for MNC meetings, events, and conferences. Maintain exact, detailed, and timely records of expense transactions, and enter claims into accounting system (QuickBooks Online). Coordinate any travel/meeting -related payments and ensure that they are accurately recorded, assigned to proper account codes, and paid in a timely manner.
  • Ensure accounts payable invoices are properly authorized, verified and coded before data entry. Assist with data entry when volume dictates. Support the invoice process by identifying and correcting invoicing issues with vendors. Maintain complete vendor records in both physical and electronic format.
  • Review all member organization invoices and ensure that they are reasonable, accurate and complete and resolve invoicing issues promptly. Maintain records of invoices, discussions and actions taken before issuing payment. Reconcile MNC transactions to the company reports and review reports monthly with the appropriate company representative to confirm they have been processed accurately and that there are no outstanding issues prior to entering them in QuickBooks Online. Discuss the status of invoices with the Finance and Administration Coordinator monthly as needed for vendor, employee expense claims and member organization invoices.
  • Process regular cheque runs and provide a list of bank balances and outstanding cheques for cash flow purposes on a weekly/bi-weekly basis to the Finance and Administration Coordinator.
  • Manage office service contracts, ensure amounts billed are appropriate and accurate and that the service is updated when requirements change.
  • Assist with year-end audit preparation and audit questions as well as assisting with project-related audits from the federal government.
  • Play an active role on the Finance team and support colleagues as needed with other administrative duties such as reception, travel coordination, funding applications etc.

Qualifications and Education Requirements

  • Certificate in Accounting or Bookkeeping and/or a minimum of 5 years of progressively related experience specifically with accounts payable, banking transactions.
  • Experience with and knowledge of accounting software such as QuickBooks Online or Sage
  • Attention-to-detail, accuracy, and an ability to meet deadlines.
  • Ability to work well with others to achieve desired results or independently, as required.
  • Strong organizational, multi-tasking, time-management, and problem-solving skills, sometimes under pressure.
  • Flexible and responsive to changing needs and circumstances.
  • Strong Excel skills and ability to generate and maintain accurate spreadsheets.
  • Very good oral and written communication skills to achieve clarity and understanding with suppliers, service providers and other stakeholders.

Preferred Skills

  • Ability to work in a fast-paced environment with tight timelines.
  • Experience or understanding working with the Métis Nation or other Indigenous people.
  • Good judgement and discretion.
  • Integrity and trustworthiness.

How to Apply

Please send your cover letter and resume to our recruitment partner at careers@businesssherpagroup.com. We thank all applicants for their interest, however only those selected as part of this recruitment process will be contacted.

We encourage applications from Métis, First Nations, Inuit and BIPOC candidates. We are committed to accommodating individuals with disabilities throughout the recruitment process. If you require accommodations, please let us know when you apply.

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